News & Blogs

Revolutionising workspaces with smart offices

The concept of smart offices promises to revolutionise the way we work.

Networking Spotlight - GDB - Ease at Wilton Park

We're proud to be members of some fantastic local networking groups and communities. Our consultant Julia Hankin gives her perspective on the latest event with Gatwick Diamond Business..

Using secure technology to streamline invoice processing

See how AI enabled invoice processing can help your business enhance operational efficiency, reduce costs, and streamline data management.

ISDN Switch Off 2025 Stop Sell

The 5th September marks a huge milestone in the ISDN switch off, when the UK wide “stop sell” comes into force.

An introduction to cloud print management

Businesses still rely heavily on print technology for their day-to-day operations. But, managing print processes efficiently, controlling costs, and maintaining document security can be challenging. That's where cloud print management comes into play.

IT Document Solutions joins forces with the Starr Trust

IT Document Solutions is pleased to announce its partnership with the Starr Trust, a renowned charity dedicated to supporting young people across the Brighton & Hove region.

Streamlining mailroom operations: The advantages of implementing smart lockers

Smart lockers provide a flexible and accessible method for employees to receive and retrieve their packages at their own convenience, whether they are working from home, co-working spaces, or different office locations.

How to choose the right Managed Print Services provider

Switching to a new provider can be a daunting task, but it's also an opportunity to optimise printing infrastructure, reduce costs, and improve efficiency across the business. Here’s some factors to consider when coming to the end of your managed print contract and what to look for in a new provider.

ITDS achieves Cyber Essentials Certification

We are delighted to announce that the IT Document Solutions group of companies have achieved the highly coveted Cyber Essentials certification!

The Role of Telecommunications in modern learning institutions

The modern learning environment is more dynamic than ever, and with advances in technology, classrooms are being reimagined in several ways to fit the evolving needs of modern digital learners.

Why Unified Communications as a solution (UCaaS) should be a core part of your strategy

Recently, BT announced that they will switch off their Public Switched Telephone Network (PSTN) lines in 2025, turning off traditional phone lines and switching to faster, clearer IP technologies instead. This has played a big part in the increase in demand for VoIP (Voice over Internet Protocol) telephony for UK schools.

Are you ready for the PSTN & ISDN switch-off?

Openreach is retiring the old analogue Public Switched Telephone Network (PSTN) to a fully digital network. This transition is already underway and the plan is to move everyone to a digital service by 2025.

ITDS Christmas Competition 2022

Competition Time! Our Christmas competition is underway, anyone can enter just make sure it's by the 16th of December.

Five entryways for cybercriminals to access your business

Unfortunately, hackers are no strangers to selling stolen IDs and other personal data, as it’s an extremely lucrative trade for them.

Is an outsourced mail solution right for your business?

When an organisation decides to streamline their processes, including optimising workflows and refocusing employees on core projects, they tend to outsource certain functions such as printing and mail fulfilment to a third party.

Introducing Datto SIRIS 5

SIRIS 5 from Datto adds key enhancements and features to your organisation’s protection. ITDS Managed are a Datto Silver Partner, which allows us to provide a solution that elevates your business and promotes successful growth.

Royal Mail Tariff Changes

Royal Mail announced changes to their tariffs on the 4th of April 2022. If you haven’t been informed about these changes fear not, please read this information.

Christmas Opening Hours

We can't believe it's that time again already, but with the festive season now well underway.

Review of 2022

As we draw a close to another year of fun and excitement at IT Document Solutions Ltd we have lots to celebrate and be thankful for. Read our review of 2022 and the highlights of the year.

ITDS achieves Royal Mail accreditation

IT Document Solutions is just one of twenty-six providers in the UK to become an ‘Authorised Independent Inspector and Maintainer of Franking Machines.’

Why anti-virus programs aren't enough

Hackers are creating viruses faster than anti-virus programs can recognise them (about 100,000 new virus types are released daily), and professional cybercriminals will often test their creations against all commercially available platforms before releasing them onto the net.

Four reasons Managed Service Providers are good for small businesses

Is handling your IT distracting you from running your business? Do you worry that implementing a safe and secure IT infrastructure is too expensive? Perhaps you understand there may be ways new technology could improve your operations or increase revenue, but don’t have the knowledge to implement them?

Tired of searching through documents?

The average employee spends between 30 and 40% of their time looking through email, paper documents, shared hard disks and filing cabinets trying to find information they need to their tasks.

IT Document Solutions has a new home

After another rollercoaster start to the year, we have finally settled into our new offices in the Bell Centre at the heart of the Manor Royal Business district.

5 tips to improve your Cybersecurity

Cybersecurity can sound complicated and hard to understand, but there are simple ways you can protect your business going forward.

Phishing attacks

Cybercrime is ever-present in businesses and hackers are taking advantage of unknowing employees that are not wary of the risks of cyberattacks.

Serverless Printing

Print servers are costly and can provide more issues to an organisation. A serverless print solution takes away the requirement of print servers completely.

A Review of 2021

2021 has certainly been an interesting and transformational year for IT Document Solutions for a variety of reasons.

What are the benefits of working with an MPS provider?

A Managed Print Service (MPS) is a service specifically designed to streamline office printing, remove burden, and optimise the overall print environment.

Making your printing practices more sustainable

Organisations are being forced to consider the environmental impact of all parts of their operations

Important changes to franking machines

Royal Mail have announced some upcoming changes to the way mail will be franked and will be transitioning to using barcode technology.

Hybrid working

Future workspaces will look very different as a result of the pandemic. We are no longer bound to our desk 9-5 and have discovered there are better ways of working.

Printing at home

The pandemic has been a challenging time for families and businesses alike.

Christmas Opening Hours

We can't believe it's that time again already, but with the festive season now well underway.

Press the reset button

The last few months have been challenging for many and the way we work now and, in the future, may be different to life before coronavirus.

Protecting yourself in the workplace

Following the Prime Ministers announcement, this week will see a stream of employees starting to return to work, should it be safe to do so.

Coronavirus Business Interruption Statement

We are all experiencing unprecedented difficulties during this time so we want to assure you IT Document Solutions Ltd is doing all it can to help clients

Help for ITDS Clients

IT Document Solutions Ltd has grown rapidly due to strong partnerships with IT Service Providers and value added resellers of technology and solutions.

Product Spotlight - Ricoh IM C Series

Ricoh’s new intelligent devices, offer outstanding quality, reliability and security, plus on-demand access to the latest technology.

How ITDS is responding to Covid-19

As a technology and solutions company, IT Document Solutions Ltd's business structure is built on multilevel resilience.

Mobile printing and the cloud

Printing from your mobile device, is it really necessary? We now live in an information age, where workers demand info on the go and key access to information regardless of location.

Assess your savings with a free print audit

We’re now into February, but it’s not too late to get your back-office operations ship shape and ready to spring into action.

How IT companies can strengthen their proposition with Managed Print Services (MPS)

The technology industry is evolving and the desire for fully managed services has never been more prevalent.

Christmas Opening Hours

As the Christmas break is almost upon us, please see below our opening hours for December and the start of January.

Review of 2019 – A year of reflection

2019 has certainly been an interesting and transformational year for IT Document Solutions, especially with changes in key personnel.

Partner Blog: Curing Document Management Pains With Docushare Support

Keeping it simple’ is something that a lot of businesses strive to achieve.

Taking the Journey to Exceptional Customer Service

We all experience customer service, good, bad or indifferent many times across our day, but what does customer service mean to you and your business? J

4 Steps To Go From Paper To Digital

Take a look around at your office right now. How much paper can you see? If it’s not a lot, that’s great!

Print Management Tools: Self-Service 360 Print

If you’re an IT or network administrator trying to manage an enterprise print system, it can sometimes feel like you’re fighting a never-ending battle.

Partner Blog: 9 Things to Check When Your Xerox Printer Won’t Print

How Automation Is Supporting The Paperless Office

For about 10 years now it’s been the dream of the corporate world to go paperless. And that’s definitely something we can get behind.

3 Reasons You Should Automate Your Paperwork In 2019

Automation has come a long way in the past year…

Partner Blog: Paper Myths - Governance And Compliance

We spend a lot of time talking about compliance and governance within businesses.

The MPS Industry and Cyber Security: How Can They Work Together Harmoniously?

We live in a world where IT departments are incredibly complex and identifying security breaches or events fast is crucial to slowing down and stopping the impact of them.

Empowering the End User With Self-Service 360 Printing

When it comes to printing, it can be incredibly frustrating when things don’t work.

WIN an iPad Mini by Participating in our Customer Referral Scheme

We have launched a new customer referrals programme, whereby you can refer your contacts to us and in return we will enter you in a prize draw to win some fantastic prizes!

Key Predictions in the Managed Print Service Industry for 2019

Digital disruption and business transformation have never been so pivotal within the MPS industry, and there’s continued to be large changes in the industry in 2018.

ITDS Christmas Opening Hours 2018

Christmas and New Year may be fast approaching, but the ITDS team will still be here to offer support to all of our clients throughout the festive period.

Data as a Feature: Is The Managed Print Service Industry Ready?

Today apps are overtaking traditional websites in offering more than services, such as bank account access or being able to order a pizza.

Artificial Intelligence in the Managed Print Service Industry: Can The Two Work In Harmony?

Rewind back a few decades, and the term Artificial Intelligence was confined to the world of sci-fi and movies.

5 Ways Synthetic DNA Could Transform the Managed Print Service Industry

Synthetic DNA data storage is one of the newest emerging ways to store data from tablets, smartphones and the “internet of things”, as well as from multi-function devices, printers, laptops and desktop computers.

How Quantum Computing Can Benefit the Managed Print Service Industry

In 2017 a breakthrough was made in the field of quantum computing with the development of a silicon chip that is capable of processing vast amounts of data and information in a matter of milliseconds.

Win a Fortnum and Mason Christmas Hamper

We have launched a new customer referrals programme, whereby you can refer your contacts to us and in return we will enter you in a prize draw to win some fantastic prizes.

Layer Up on Your Print Security

During “World Password Day” this year, which is a yearly awareness day created by Intel in 2013 to highlight the importance of using secure passwords.

6 Ways That a Managed Print Service Can Help Your Business

If you are looking at implementing an effective managed print services strategy there are a myriad of different things you need to take into consideration.

5 Types of Artificial Intelligence That Will Impact on Managed Print Services

Machines have been developed that do more and more legwork for humans.

Why Print Security is Vital to Protect Against Data Breaches

In a recent survey undertaken by Gartner, it is estimated that the average organisation spends between 1% and 3% of the total revenue they make on print.

An introduction to pull printing and biometrics

Securing your documents and data has never been more vital, every day there is news coverage around data leaks from high profile brands.

Trams joins Alliance Partner Programme of IT Document Solutions

We are pleased to announce that Trams, an award-winning IT solutions provider, is the latest member to join our Strategic Alliance Partner Programme.

The hidden benefits of a managed print service

Quite often when a business faces the challenge of reducing their operating costs and improving their bottom line, office printing is not usually an area which would spring to mind.

The demands on an IT helpdesk

The demands on an IT helpdesk

Managing the IT lifecycle

Today’s business environments are extremely competitive and organisations need to remain agile and efficient to continue to thrive.

26 reasons you need a print assessment

The first step towards print efficiency is assessing your current infrastructure and identifying the print assets that are already in place across the organisation

Optimise your print fleet

Streamline your business processes, maximise efficiency and boost your profits. Sounds like a strong statement doesn’t it?

Technology to assist with GDPR

The General Data Protection Regulation, or GDPR as it is more commonly known, comes into force on the 25th May 2018 and will affect businesses not just in the UK, but across the globe.

Dispelling GDPR Myths

The General Data Protection Regulations are coming around quickly and the 25th May will be here before we know it.

Is office printing the weak link in your network infrastructure?

Cybersecurity is a hot topic at the moment.  Almost daily there is news coverage regarding data breaches from high profile brands and companies.

Are you ready for the biggest change to data protection since 1998?

We are on the verge of the biggest shake up to data protection and compliancy laws since the Data Protection Regulation two decades ago.

Print and document security in the cloud

Cybersecurity is a hot topic at the moment.  Almost daily there is news coverage regarding data breaches from high profile brands and companies.

Is cloud technology a game changer for business?

Cloud technology has undoubtedly changed the IT landscape.  It has the potential to change how we can work and because of its scalable nature opens up a host on new tools and applications.

A mobile workforce and printing on-the-go

Internet connectivity, higher broadband speeds, tablet and smartphone technology, along with the use of data have transformed the way we work and live.

The transition of office printing in the cloud era

Cloud technology and digital transformation are changing the way we live and work. But what opportunity does this bring and how can it improve business efficiency and office productivity?

Photocopiers & Data Security – Are you aware of the risks?

IT security is a priority for most organisations, but the print environment is one that is often overlooked within a businesses security strategy, yet it is a vital component in keeping data safe.

ITDS Christmas & New Year Opening Hours

Where does the time go?... 2017 has gone extremely fast, it’s business as usual for us in the run up to Christmas.

IT Document Solutions add Xerox to its portfolio

ITDS are pleased to announce that we have become an authorised document technology partner of Xerox, one of the world’s leading providers of office and print room equipment.

Printing has never been so green

Within the print industry we are continuing to see drives in innovation to benefit the end-user.

A warm welcome to Luke Sowton

A warm welcome to our new starter Luke Sowton, who has joined us on a placement year from the University of Northampton.

The true cost of managing documents

Searching for documents is commonplace across many businesses, but how much time and cost is actually involved?

Mark to cycle 100 miles for Rockinghorse

Every year IT Document Solutions support a number of charities, and one of those is Brighton based children’s charity, Rockinghorse.

IT Documents Solutions achieves 300% growth

IT Document Solutions Ltd, an independent supplier of digital print and document solutions to businesses across the UK and Ireland, has reported a strong revenue growth over the last year.

e-BRIDGE Next and the Environment

At Toshiba, we strive to create products which impact positively on the environment.

Join us for the Let’s Do Business: Brighton Exhibition

The much loved LDB Brighton Expo returns to the Brighton Racecourse on Thursday 11th May 2017 for it’s 8th year!

Join us for Sussex's business event of the year

ITDS are excited to be involved with the BITE 2017 conference this year.

ITDS brings a splash of colour to the office with strategic appointment

IT Document Solutions a GDB Award-winning member is pleased to announce the appointment of Alistair Stapley as a Director to the business.

Why Choose Xerox for Managed Print Services? XeroxGlobal XeroxGlobal

Why Choose Xerox to Manage your Print Services?

Does your company have off-site self-storage?

As we help our clients become less paper intensive and migrate their paper-based document processes to electronic document management, this still leaves a requirement for physical boxed storage.

How can document management save your business thousands?

Every day businesses create and store thousands of documents and the volume of information generated can be overwhelming.

Toshiba Tec Corporate Video 2016

Toshiba Tec Corporate Video

The ITDS team are feeling festive

Well it’s that time of the year for taking the time to reflect on the year that’s almost past.

Annual Coretx charity golf day

September saw ITDS Directors and guests support Alliance Partner Coretx Manage Ltd at their annual charity golf day played at The Warwickshire.