Every day businesses create and store thousands of documents and the volume of digital and paper information generated can be overwhelming. Managing documents such as invoices, contracts, everyday mail and emails, even video or audio files, not to mention the new content created on an ongoing basis can drain time, money and other resources across a business.
Imagine an easier way where all your documents are stored digitally, centrally and securely on a cloud-based electronic document management system, providing one place for all your business content, helping you manage information more effectively and boosting your productivity.
The ITDS document management system allows you to easily capture, archive and distribute information across the business. It provides a central repository with easy access to all your documents at the touch of a button. And because it’s based in the cloud you can manage your information at any time, from anywhere and from any device.
No longer worry about keeping stacks of archive boxes full of paper documents for regulatory purposes. There is a perception that to remain compliant with government departments such as HMRC that businesses must keep all paper documents for up to six years in order to submit them for review. This is not accurate, records do not have to be kept in hard copy and as long as they are stored electronically you will in fact remain compliant, as the documents are still readable and can be easily accessed.
An electronic document management system ensures that all your vital records are centrally stored with secure access and easy retrieval and will enable you to meet your regulatory obligations to remain compliant.
Enjoy a cost effective solution for managing your documents. By automating arduous labour intensive processes you can save significant man hours which can improve your bottom line and make your business more efficient.
Labour intensive tasks can be automated with simplified processes to speed up turnaround times and free up staff time to focus on other areas of the business.
All documents are held centrally, so you can control individual user privileges and access rights ensuring documents remain in the right hands.
A clear audit trail of all of your documents. Helping your business adhere to the latest data protection legislation and other regulatory, corporate governance and industry specific standards (including HMRC).
Instant access to critical information on-the-go. Due to our solution being cloud based you can access our documents from any location and from any device securely.
Because this is a cloud based solution you don’t need to worry about expensive hardware and software updates.
The ITDS cloud electronic Document Management System pricing structure is based on an affordable, per seat basis. With no upfront or ongoing investment in IT infrastructure it’s a cost effective solution and is easily scalable to grow with your business.
We are offering a free 30-day trial of our cloud document management system, enabling you to see the benefits for yourself.