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“The average employee spends between 30 and 40% of their time looking through email, paper documents, shared hard disks and filing cabinets trying to find information they need to their tasks.”

SMEs typically have complex document workflows that involve seemingly endless hours of scanning, mailing, saving, approving, collating, archiving and filing documents, in both paper and digital forms. Processes as diverse as setting up and maintaining customer and client records, producing quotations, placing orders, making deliveries and issuing invoices all generate huge amounts of paperwork.

Intelligent Document Management Systems (DMS) are electronic systems that have been specifically developed to help organisations improve workflows and optimise internal processes to meet their own specific needs. DMS deal easily and efficiently with e-mail attachments, invoices, bills of materials and virtually any other type of document, transforming them into valuable assets that are all securely stored in the same place – the central document pool.

Benefits of a Document Management System:

  • Reduce costs
  • Automation of labour-intensive processes
  • Ensure your documents remain in safe hands
  • Remain compliant and adhere to the latest data protection legislation
  • Access documents anytime, anywhere
  • Reduce the need for costly IT infrastructure
  • Reduce errors and improve accuracy
  • Free up manpower

The potential rewards of a DMS are enormous. Content, processes and procedures are transformed to create a valuable resource that allows businesses to increase the efficiency of its operations. According to the Association for Information and Image Management (AIIM), 46% of companies that adopt an enterprise content management strategy report positive ROI within 12 months, and two thirds do so within 18 months.

If you need help with your print, document and IT challenges then we’re here to help, please contact us - 0207 101 0096.

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Posted by ITDS

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